Category Archives: Technical Writing Tools

Wouldn’t It Be Great if Email Came with This?




July 31, 2012 · 3:35 pm

Holy Copyright Infringement!

Copyright Infringement...


July 31, 2012 · 3:34 pm

Keeping Track of Your Site Links

Lateral-Linking Table

 The lateral-linking table will help you keep track of embedded lateral links and ensure that, if your site changes, that broken links are repaired or removed.  For example, if a destination page is removed from a site, the table will let you know every embedded lateral link that led to it.  You can then go back to the source pages and remove the (now) broken links.

 Note: If you’re working on a large site, you might find it useful to keep separate lateral-linking tables for each Web site section.


Source page: Web section, title, and URL, if necessary

The sentence or paragraph that includes the link.

Destination page:

Web section, title, and URL, if necessary

Date link created

Date link removed



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Filed under BCIT, COMM1110, Effective Linking, Search Engine Optimization, Technical Writing Tools, Web Writing

Cloud Computing: A Risk?

The following email was sent out to BCIT employees today. What are your thoughts on the safety of cloud computing/storage? What about privacy online?

“Cloud computing is use of information technology resources outside
of those provided by BCIT. Examples are: Google docs, gmail, Survey Monkey, etc.
Many of the cloud computing services are based in the US. While cloud computing
provides services and methods of sharing documents with individuals who are not
a part of BCIT’s computing resources, BCIT employees need to be aware of
situations where use of cloud computing creates risks for BCIT.

BCIT employees often liaise with colleagues in their discipline
who work within and outside of the Institute. In this situation, the employee
and the colleague may be sharing documents that are related to the subject
discipline and professional association activities. As long as the documents
being shared in the cloud computing environment are not official records,
contain no BCIT confidential information, and contain no personal information of
third parties, use of cloud computing may be useful and imposes no risk to

On the other hand, BCIT records should not be placed in a cloud
computing environment. Cloud computing service providers are most often based in
the US where they are subject to the
. Storing BCIT business emails that contain personal
information in the US creates privacy risks for those individuals about whom the
information relates and contravenes the BC
Freedom of
Information and Privacy Act
. An individual must be
notified and agree to storage of his or her personal information outside of
Canada. BCIT may receive and must investigate a privacy complaint if an
individual determines that an employee stored, used, or distributed personal
information inappropriately.

The service providers are not bound by the privacy provisions
necessary for BCIT. The BCIT retention and destruction schedules cannot be met
by a service provider. Often the cloud computing service provider has the right
of ownership to the electronic information that users place in the system. When
BCIT records are stored in a service provider’s cloud, BCIT may not be able to
access the information should there be a legal matter, FOI request, or in the
time required.
All business conducted by email and
electronic records should be maintained within BCIT’s custody and control in
order to comply with BCIT policies 6500, Freedom of Information and Protection
of Privacy, 6701, Records Management, and 3502, Information Security. ”


Filed under BCIT, Privacy Online, Technical Writing Tools